Platform features
Everything your district needs to see staffing clearly.
StaffBridge gives HR, Special Education, and Business & Finance one shared operational view of every position, provider, vendor, and staffing dollar across the district.
Staffing Board & Pipeline
The central view of every position in the district — open, filled, contracted, or on hold. Track role, site, department, status, FTE, provider, vendor, and pipeline stage in one place.
- Every position tracked by school, department, role, and discipline
- Status workflow from Open through Recruiting, Vendor Submitted, and Filled
- Priority flags for urgent or at-risk vacancies
- FTE, weekly hours, start and end dates per position
- Internal owner assignment and notes for each role
| Site | Role | Status | FTE |
|---|---|---|---|
| Lincoln Elementary | SLP | Open | 1.0 |
| Central Middle School | School Psychologist | Vendor Submitted | 0.8 |
| North High School | SPED Teacher | Interviewing | 1.0 |
| Districtwide | OT | Filled | 0.5 |
| Jefferson Elementary | Paraprofessional | Open | 30 hrs/wk |
Vendor Management & Rate Cards
Track which vendors are supporting which roles, survey them annually for proposed rates, and compile an approved rate card — so every vendor invoice is measured against an agreed ceiling.
- Vendor name, contact, and status in one central view
- Rate request surveys sent to vendors with response tracking
- Comparison matrix showing Low / Median / High across vendor responses
- MSP-compiled approved rate card with formal document export
- Renewal status and contract end-date alerts per vendor
| Vendor | Providers | Wkly Spend | Status |
|---|---|---|---|
| Vantage Therapy | 12 | $18,400 | Active |
| Cornerstone Ed. | 8 | $14,200 | Active |
| Apex Behavioral | 6 | $11,800 | Renewal Due |
| Pacific Staffing | 4 | $8,100 | Active |
Rate Surveys & Approved Rate Cards
Send rate surveys to every vendor in a few clicks, receive their proposed rates by role, and compile a formal approved rate card — the signed document that holds every agency to an agreed ceiling.
- Rate survey sent to all vendors in the district in one action
- Vendors respond with proposed rates per role and discipline
- Comparison matrix shows Low, Median, and High across all responses
- MSP sets approved rate ceilings and finalizes the rate card
- Export a print-ready rate card document for district sign-off
- Every vendor invoice measured against the approved rate — no more surprises
FY 2026–27 Approved Rate Card
Maplewood Unified School District · Effective Jul 1, 2026
| Role / Discipline | Approved Rate |
|---|---|
| SLP | $72.00/hr |
| Occupational Therapist | $74.00/hr |
| BCBA | $95.00/hr |
| School Psychologist | $92.00/hr |
| SPED Teacher | $52.00/hr |
| Paraprofessional | $27.00/hr |
Agency Contact Hub
A centralized vendor relationship directory. Know who your agency contacts are, what roles they support, when you last reached out, and how they are performing.
- Agency name, main contact, email, and phone in one place
- Roles and regions supported per agency
- Last contact date and response status
- Notes and history per agency relationship
- Preferred and restricted status for future vendor decisions
Vantage Therapy Solutions
Marlena Osei · SLP · OT · PT · Last: May 8
Cornerstone Education
Derek Paulson · SPED · Psych · Last: May 2
Apex Behavioral Health
Tricia Montoya · BCBA · RBT · Last: Apr 21
Pacific Crest Staffing
Andre Williams · Parapro · Last: Mar 15
Open Needs to Filled — Full Workflow
Track each position from initial need through final placement. Log vendor outreach, candidate progress, and status changes — with a complete activity history that stays with the position.
- Create open roles and assign an internal owner
- Choose internal recruitment or vendor path per position
- Log vendor outreach, candidate activity, and status changes
- Activity history preserved at the position level
- Status updates visible across HR, SPED, and Finance in real time
Activity
District & MSP Dashboard
A districtwide summary of what is open, what is filled, where the gaps are, and where contract spend is heading — with a cross-district health scorecard for MSPs managing multiple districts.
- Total open, filled, vendor-filled, and internally filled positions
- Urgent gaps and positions ending in the next 30 days
- Active vendor count and roles covered by each
- Vacancies by school site and role type
- Projected staffing and contract cost impact
Total Positions
47
Open Gaps
8
Fill Rate
83%
Active Vendors
5
By Role
Timecard Approval & Board Reporting
Two-stage timecard sign-off — Site Admin approves hours, District HR gives final authorization — with every approved timecard feeding the Business Office billing view and exportable board-ready summaries.
- Staffing needs summary by site, department, and role
- Contract services justification and vendor usage summary
- Open role summary and coverage risk overview
- Renewal planning and contract end-date alerts
- Exportable views formatted for leadership conversations
May 2026 Staffing Summary
Maplewood Unified School District
M. Torres
Rm 104 – Math · 8:00 AM
J. Kim
Rm 211 – ELA · 8:15 AM
D. Reyes
Rm 007 – PE · 7:45 AM
Sub TBD
Rm 308 – Science · —
Substitute & Hourly Staffing Module
When you are ready, StaffBridge can add a substitute and hourly coverage layer. See who is in which classroom, manage daily coverage requests, and connect absence data back to caseloads, compliance, and cost — all built on top of the same staffing foundation.
Available as an optional add-on to StaffBridge Core.
See it in action.
Request a walkthrough and we will show you what StaffBridge looks like for your district — HR, Special Education, and Business & Finance all in one view.