One shared view of every position, provider, and dollar.
StaffBridge is a staffing visibility platform for K-12 districts that gives HR, Special Education, and Business and Finance teams a shared, real-time picture of open roles, coverage, and contract spend across every school and program.
- HR
- 112 active positions · 9 open
- Special Education
- 94 providers · 6 flagged caseloads
- Business and Finance
- $1.3M internal · $4.2M contract
The way districts track staffing today creates avoidable blind spots.
StaffBridge exists because most teams are trying to manage millions of dollars of staffing decisions through ad hoc spreadsheets, inboxes, and hallway conversations.
Scattered staffing data
HR, Special Education, and Finance see different numbers
Each department maintains its own list of openings, hires, and contracts, which means leaders spend more time reconciling than deciding.
No live view of coverage
Hard to answer “Where are we short?”
Cabinet questions about vacancies, fill rate, and program risk turn into frantic email threads and outdated reports instead of one clear, current view of coverage.
Fuzzy contract spend
Invoices do not match what leaders expect
Business and Finance teams piece together timesheets, contracts, and invoices to understand what has actually been spent by program and provider type.
Last-minute coverage scrambles
Every absence becomes a fire drill
Substitute coverage and schedule changes ripple across buildings without a single place to see their impact on caseloads, compliance, and cost.
How StaffBridge fits into your district
StaffBridge does not replace every system you have. It connects the staffing data you already manage and gives district leadership one place to see positions, providers, and spend in real time.
We map positions, providers, and contracts from your current spreadsheets and systems into a single, consistent staffing model.
HR, Special Education, and Business and Finance each receive views tailored to their work, all powered by the same live data underneath.
Leaders track vacancies, fill rate, and contract spend from a single source of truth, then adjust staffing and budgeting with confidence.
One staffing picture. Three teams finally aligned.
StaffBridge connects HR, Special Education, and Business & Finance on the same live data, so staffing conversations start from one shared source of truth instead of three competing spreadsheets.
HR
For HR leaders
- Instant view of open, filled, and pending positions across the district.
- Status for each role from request through posting, offer, and placement.
- Internal vs contract coverage by building, program, and provider type.
Hover or tap the circles to see how each team uses the same StaffBridge data in different ways.
Substitute and hourly coverage, made visible.
When you are ready, StaffBridge adds a coverage layer so you can see who is in which classroom, across buildings and programs, in a single view.
Coverage map
Central visibility into substitute and hourly assignments across buildings, grade levels, and programs.
Attendance and time
Consistent tracking of attendance and time at each school, without extra spreadsheets.
Compliance and cost
Clear connection between day to day coverage decisions and caseloads, compliance, and cost.
Daily views for leaders
Simple daily views that help leaders see where coverage is strong and where support is needed.
Optional coverage module
The substitute and hourly staffing module sits on top of your core visibility platform. You can start with district wide staffing views, then add deeper coverage tracking when you are ready.
At a glance
- · Works with your existing substitute pools and partners
- · Supports cleaner payroll and budgeting conversations
- · Gives building leaders real time visibility into coverage
Available as an add on to StaffBridge Core.
Simple, transparent pricing for districts.
StaffBridge is licensed as software. There are no agency markups or hidden placement fees, and you keep full control over how you staff your district.
Core platform
District staffing visibility
District license based on student enrollment and scope. Includes dashboards, position lifecycle, coverage and cost views, and vendor tracking for HR, Special Education, and Business and Finance.
· No per-placement fees
· Implementation and onboarding included
· Support for multiple departments and user roles
Substitute & hourly staffing (optional)
Coverage and attendance
Optional substitute and hourly workforce support priced per school, site, or user count, depending on your model. Adds coverage, attendance, and time tracking views on top of the core platform.
· Can be rolled out to a subset of schools first
· Designed to reduce back-and-forth around time and pay
· Always tied back to the same positions in StaffBridge
Common questions from district leaders.
If you do not see your question here, we are happy to walk through it on a call and share what implementation looks like for similar districts.
Join the StaffBridge waitlist for your district.
Share a bit about your district and what you are trying to solve. We will follow up as the waitlist opens with a short call and a focused walkthrough for HR, Special Education, and Business and Finance leaders.
No pressure or long sales cycles. If it is not a good fit, we will tell you quickly.